Privacy Policy | Privacy Policy – Cayhill Partners

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Privacy Policy

Cayhill Partners is committed to protecting and respecting your privacy. This Privacy Policy explains when and why we collect personal information, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Privacy Policy from time to time so please check this page occasionally to ensure that you keep abreast of any changes.

About Cayhill Partners

Cayhill Partners is a specialist communications business offering executive search, capability benchmarking, research and coaching services. We partner with organisations to find, recruit, develop, benchmark and retain their senior corporate affairs & PR teams. Working with chief executives and their leadership teams, we help them to enhance and future-proof their global corporate communications capability.

Cayhill Partners is registered at 87a High Street, The Old Town, Hemel Hempstead HP1 3AH, England.

The information we collect

Cayhill Partners is an executive search, capability benchmarking, coaching and research firm which collects, uses and stores a variety of personal data necessary to provide such services.

Executive search data

If you are a potential candidate for one of our executive search assignments, categories of personal data we collect may include: contact information (e-mail address, address, telephone number), career history, education history, social activities, compensation details (where permitted by applicable legislation), professional experience, languages, photographs, individual capabilities and preferences, personality, character traits, professional style profile, executive competencies, interview notes as well as interview recordings and transcripts of such recordings (if applicable), identification data (civil/marital status, gender, nationality), and contact history. This data may be obtained directly from you, through publicly available sources and/or third parties such as sources/referees, your professional networking profile, news reports and our authorised background check providers.

To ensure equal opportunities during our search process, we may collect information about you (in appropriate circumstances and in accordance with applicable local law) which may be classified as diversity information (such as your ethnic background, gender, disability, age, sexual orientation, religion or beliefs, and/or social economic background). As some of our clients may be subject to employment diversity requirements Cayhill Partners may be required to share such information insofar as it pertains to the search you are a part of.

Referee or source data

If you are an individual who provides a personal reference or feedback for a candidate (depending on the circumstances we may classify you as a Referee or Source), we may collect and process your contact details, certain professional details (such as title, occupation, qualifications and employment history) and your connection to the candidate. We may collect this information directly from you, the candidate or from publicly available sources. We will use this information to gather information on the relevant potential candidate such as your connection to, experience with, and opinion about such potential candidates. Any reference or feedback you provide about a candidate would not be attributed to you if shared with third-parties. We may also use your contact details to contact you in relation to any of our services that we believe may be of interest to you.

Client or supplier data

If you are a Cayhill Partners’ client or supplier, we will collect and use information about your company and individuals within your company for the purposes of fulfilling our obligations to you and furthering our business relationship. Data collected will typically comprise your contact details (such as name, telephone number, email address, job title, and business record related to our services).

Where the personal data is held

Collected personal information is held on Cayhill Partners’ database which is supplied by Invenias.com. Please click the link below to see how they detail their responsibilities and commitments on securing data.
Company Security

How we use personal data

We will not process your personal information in a way that is incompatible with what is outlined in this Privacy Policy and we will use our best efforts to ensure that data is accurate, complete, current and reliable for its intended use.

Candidate and Assessment Data

The data is used in the usual course of our business to provide our services to clients. This may include assessing your suitability for executive and non-executive roles, presenting you as a prospective candidate to potential employers (Cayhill Partners’ clients), contacting you for an assignment (executive search or assessment) or verifying the details of your profile.

Your personal information may also be shared with third parties whom we have engaged to provide services such as education checks and/or background checks, to the extent that the checks performed are appropriate and in accordance with local legislation. This includes our third party service providers who perform functions on our behalf, such as outsourced document storage providers and interview transcription services, all of whom will be required to process your personal information in accordance with applicable data protection laws and this Privacy Policy. Your personal information may also be shared with Referees or Sources in order to obtain additional information about you so we can provide a more accurate profile to our clients.

In addition, your information may also be shared with any competent law enforcement, regulatory or governmental body, or a court of law if necessary to exercise our legal rights, protect your interests or as required by applicable law.

Referee or source data

We will use the collected data to obtain information regarding your experience with, and thoughts and opinions on a particular or potential candidate. If a candidate provides us with your details as a Referee, we may share your contact information with our clients to allow them to evaluate a candidate for a specific position. Any reference, opinion or feedback you provide to Cayhill Partners as a Referee or Source shall in no case be attributed to you if shared with a client. We may also use your contact details to contact you in relation to any of our services that we believe may be of interest to you.

Events

From time to time we may contact you with an invitation to attend an industry- or role-specific event, such as a dinner or charity event. You may opt out of receiving these invitations at any time.

Client or supplier data

The data collected will be used in the context of the provision of our or your services. We may also use the data for other business purposes, including benchmarking and statistic purposes. We may use the personal data collected to contact you in relation to any of our services that we believe may be of interest to you.

Intellectual capital

We may contact you from time to time to share intellectual capital and thought leadership that we have published which we believe could be of interest to you or relevant to your role at your organisation. You may opt out of receiving these communications at any time.

Market Intelligence

We may retain and use personal information for research, benchmarking, and market norms in order to provide and develop our services and intellectual capital.

Legal basis for processing your personal information

Cayhill Partners’ legal basis for collecting and using the personal information described in this policy will depend on the personal information and processing activity involved and the context in which it was obtained.

Executive search

We will process basic personal information about you, such as your contact details (name, address, email, phone number) and information that would normally be included in a curriculum vitae (education history, employment history, professional experience, compensation history where permitted by local law, etc.), and competencies, as well as any additional information that may assist us in presenting the best individuals for the most appropriate roles (such as professional or relocation interests) on the basis of legitimate interest, or other legal grounds (such as consent) where required by applicable local legislation, provided the processing of such information is not overridden by your own privacy interests or your rights and freedoms as provided by law.

Once we proceed to the later stages of the search process, we may  ask you to sign a consent form allowing us to process (and share with our clients and background check providers if relevant and necessary to the search process) any information required for background checks and/or employment diversity requirements, including any potentially sensitive information that may come to light during interviews as well as any insights that we may provide to our clients based on the foregoing.

If we are unable to obtain your consent at the relevant stage of the process, any information we process for employment diversity requirements shall be done on the basis of reasons of substantial public interest, or applicable laws and/or the requirements imposed by local authorities. However, we shall obtain your consent prior to sharing such information with our clients.

Interviews

In order to facilitate the interview processes for our Executive Search services, we may request to record the interview session which will then be transcribed by a third party to ensure the information obtained is entirely accurate for our review. In the event of a planned recorded interview session, we will obtain your consent prior to recording.

How long will you use my information for?

Cayhill Partners will retain your personal data only for as long as the data is needed in connection with the purposes for which is it being collected and used. The following criteria will be used to guide us when retaining your information:

We will retain personal data for as long as we maintain an active relationship with you; once our relationship with you has ended, your personal data may still be relevant for our current or future legitimate business purposes, for example we may be required to retain certain personal information for our business records if you have been placed into a role by us, or for us to be able to establish, exercise or defend our legal rights. Certain data may be required to be stored in order to show we are compliant and have fulfilled our obligations towards our clients or to continue meeting any of our obligations once we have completed a client assignment in which you may have been involved.


Changes to your information

It is important that the personal information that we hold about you is accurate and current.  Please keep us informed if your personal information changes during your working relationship with us.

Your Rights

You have the right to access, erase, correct, update or complete your personal data, or to request no further contact from Cayhill Partners. Additionally, you have the right to request the transfer of your personal data to a third party, to object to the processing of your personal information, to ask us to restrict our processing of your personal information, or to withdraw your consent at any time. If you wish to exercise any of these rights you may contact hello@cayhillpartners.com.

Should you request that we remove your personal information from our database, please note that we may retain a minimal amount of personal information about your record and your wish for your data to be removed, and to keep a record of the information disclosed to our clients. If deletion (or anonymization if applicable) of your personal data is not possible (for example because your personal information has been stored in backup archives) then we will securely store your personal information and isolate it from any further processing until deletion is possible.

If we have collected and processed your personal information on the basis of your consent, you may withdraw your consent at any time. Withdrawing your consent will not affect any processing performed prior to your withdrawal nor will it affect processing on the basis of lawful processing grounds other than consent.

Finally, you have the right to bring a complaint to the relevant data protection authority in your jurisdiction about our collection and use of your personal information. For more information on how to lodge a complaint, please contact your local data protection authority.

If you have any questions about your personal information, please e-mail Cayhill Partners at hello@cayhillpartners.com. To view our Cookie Policy, please click HERE.

We worked with Dee to find a corporate affairs director. She has a deep knowledge of the communications and investor relations world and brought real expertise to the project. Her ability to listen and understand exactly what our business needed meant that she was able to produce an insightful, diverse and first-rate short list. She has a flexible and professional approach and was on top of the brief from start to finish. A senior search very well done.

Carolyn Koenig, Chief Human Resources Officer, Laird plc